Minutes of Trustees Meeting held on 3rd October at 7pm in the Parish Office, Ketton.
Present: Nigel Roberts(NR), Bob Bradberry(BB), Andy Bird(AB), Neil Stevenson(NS), Dave Walpole(DW), Cristian Durant(CD), Anna O’Connor(AC).
Minutes taken and typed by Roz Condé – Hon Sec at Ketton Sports & Community Centre(KSCC)
- Apologies – none received
- Previous minutes of meeting of 15th August – no matters arising so can be published.
- Car Boot – It was voted by the Trustees that the Car Boots would no longer be held as proved not to be as popular as they were. AC did suggest other dates rather than the Bank Holidays but NS not economically viable. NS suggested a football tournament for next year and CD a cricket tournament as both event would bring in substantial monies.
NR will ask Jayne for the breakdown of the last car boot. AB stated that it was not well attended either by customers or car booters.
NS and CD will bring all the relevant information regarding the tournaments to the next trustees meeting.
- Section charges – NS took this item – All the sections must contribute and suggested that each and every section pay a rental charge (to be decided) as they all use the facilities such as the toilets, and all the utilities involved, the grounds themselves and all of this must be taken into account The grounds are maintained all year round and this cost must also be taken into consideration.
NR suggested a maintenance fee which would be the same for every section and each section will provide information of how many members they have along with the utilities that they use, and this includes the use of the clubhouse. Once the payment has been approved NR will send a letter to TriAthlon as at present then do not pay for use of the grounds but going forward they will have to pay if they want to use the grounds at KSCC.
- Room Event/Pricing – NR wants the prices to be on the website. The Trustees believed that this would help potential customers, and it was unanimous that going forward the price to hire the large room would be £15 per hour and this will be published on the website. Roz will do this. Also, any bouncy castle is be inside as when out NS said that it is put up anywhere which is not acceptable and Roz will highlight this on the website.
- Directors/Trading Report – NS addressed the trustees and stated that KSCC is on a much better place financially. Payments/invoices were up to date. Jayne is still owed £8000, and AB said that this should be paid back as soon as possible – all in agreement with this. Food is doing well but KSCC need to have the relevant profit margins in place.
Trustees have requested a monthly breakdown of overheads and takings. AB said that there should be more transparency between the directors and trustees, so all know what is occurring. Other Trustees agreed with this.
- Replacement for Jayne Wheeler – NS advised that Jayne would kindly still do the PAYE/bookkeeping /wages/ but through her own business and not as a Trustee. A replacement needs to be found, and NR is going to enquire with various accountancy firms to see what they would charge on a monthly basis and give them a list of the requirements.
- Review of forthcoming events – AC was concerned that the Bar was not open for events when it had been requested. BB offered to open up and lock for events outside opening hours and this was much appreciated.
- Bowls – New Trustee – Bowls are holding their AGM at the end of month when hopefully a person will be put forward to represent Bowls.
- Projects – NS has had a survey carried out regarding the installation of solar panels and for 48 of them the price quoted was £23700. Grants have been looked into but there does not seem to be many at all – NR will investigate this further. It was also suggested to approach the Whitebread Trust and NR will also talk to Rutland County Council.
The car park and entrance road are getting worse. If the materials could be sourced, then this would reduce the cost, and NR is going to arrange a meeting with the General Manager of Heidelberg Materials at Ketton Works.
NS pointed out that an all-weather pitch would be economically sound as during the winter months the pitches cannot always be used because of the weather and this has an impact across the board, but the cost is around £970000 but there are grants available and NR will look into this further with Rutland County Council.
- AOB – NR asked who the licensee is and at present Sami is still the licensee although it was understood that Ed Finch would be the licensee and this needs to be actioned.
AC asked about the ‘cut through’ from Ketton High Street to KSCC and was advised that it will be installed once the building of the house nearest to KSCC is complete. NR stated that the boundaries has now been sorted.
BB said that a gentleman called Richard Wildsmith would like to become a Trustee representing Cricket and he was duly voted in as a Trustee and CD will give Roz the relevant details.